Booking Procedures

Booking Procedures for GISD District events are detailed on the GISD Intranet. All others, see below for an overview of the booking process and necessary forms.

Step One:

Contact the Special Events Center staff and place a tentative hold on an available date. This tentative hold will be honored for 10 days at no charge.

Step Two:

Within ten days, confirm the hold on your requested event date by doing the following

• Complete EVENT APPLICATION (pdf)
• Complete Reservation/Deposit Agreement (pdf)
• Submit the Non-Refundable Deposit of one-half (1/2) of the base rental fee

Following the approval of the General Manager, the SEC staff will generate a Lease Agreement including an Estimate of Fees and Floor Plan.

Step Three:

No later than 30 days prior to the beginning date of occupancy:

• Submit all requested information
• Provide proof of insurance and other requirements
• Submit completed Lease Agreement
• Submit the balance of the full payment as stated on the Estimate of Fees