Booking Procedures
Step One:
Contact the Special Events Center staff and place a tentative hold on an available date. This tentative hold will be honored for 10 days at no charge.
Step Two:
Within ten days, confirm the hold on your requested event date by doing the following
- Complete Event application
- Complete Reservation/Deposit Agreement
- Submit the Non-Refundable Deposit of one-half (1/2) of the base rental fee
- Submit the Refundable Damage Deposit of $1,000.00 for an Arena rental or $500.00 for a Ballroom rental that is greater than or equal to 1/3 of the Ballroom.
- Submit completed Lease Agreement
Following the approval of the General Manager, the SEC staff will generate a Lease Agreement including an Estimate of Fees and Floor Plan.
Step Three:
No later than 30 days prior to the beginning date of occupancy:
- Submit all requested information
- Provide proof of insurance and other requirements
- Submit completed Lease Agreement
- Submit the balance of the full payment as stated on the Estimate of Fees
Booking Procedures for GISD District events are detailed on the GISD Intranet.